Who is the Administrator of my personal data?
The Administrator of your personal data, meaning the entity deciding on the purposes and methods of their processing, is Akademia Inteligentna 3 Sp. z o.o.
31-010 Kraków, ul. Rynek Główny 34/15.
How can I contact you regarding personal data?
How can I contact you regarding personal data?
a) by email at: info@networkchessschool.com
b) in writing - via traditional mail to: 31-010 Kraków, ul. Rynek Główny 34/15, with the note: personal data.
In what situations do you process my personal data?
We process your personal data whenever:
✓ you use our services, especially when you use our products and services,
✓ you participate in our trainings, tournaments, and promotional events organized by us.
Do I have to provide my data?
Providing data is voluntary, however, some of your data may be necessary to use our services and provide them properly.In addition, some of your data are necessary for us to meet the requirements specified by law.
What data do you process?
We only process data that is necessary for the purpose for which it was collected.Depending on the type of service provided, the scope of data may vary:
1) If you use our services or participate in events organized by us, we process personal data such as name, contact details, and payment data.
2) If you participate in trainings organized by us, we process your name, telephone, email address, and in some cases, also your bank account number if you win a cash prize.
3) If we issue a sales document, we process data such as name, address, PESEL, or tax identification number.
4) If we communicate electronically or using telecommunication end devices, we process data such as name, telephone number, or email address.
Why do you process my data?
We process your personal data in order to take actions at your request (e.g. responding to inquiries or requests), as necessary to conclude and perform a contract or provide a service, including handling any complaints, claims, or collection of receivables arising from contracts.
Processing some of your personal data is also necessary to fulfill our obligations under relevant laws, concerning, for example, the obligation to retain certain data for a specified period, collecting certain information for user verification and identification, or transferring data to authorized authorities or entities, resulting from:
1)The Accounting Act of September 29, 1994,
2)The Goods and Services Tax Act of March 11, 2004,
3)The Act on Counteracting Money Laundering and Financing of Terrorism of November 16, 2000
If we decide to process your data for a different purpose than the one for which we collected it, we will inform you and ask for your consent, if required by law.
On what legal basis do you process my data?
The legal basis for processing your data is your consent, fulfilling contracts, or our legitimate interest, in accordance with the General Data Protection Regulation (GDPR).
The legal basis for processing your data is:
✓ your consent, or
✓ processing your application or request, or
✓ concluding and performing a contract, or
✓ concluding and performing a contract, or
✓ fulfilling our obligations under applicable law.
How long will you process my data?
1) For contracts, data is processed for the duration of the contract and the limitation period for any claims.
2) Data processed based on consent will be retained until you withdraw consent.
3) Data for legal obligations will be retained for the time required by law.
4) Data based on legitimate interest is processed until the interest ceases or you object.
Who are the data recipients?
Data recipients are persons authorized by the Administrator to use the data in the performance of their duties, to whom the Administrator assigns such tasks. In some situations, we have the right to transfer your data if necessary to enable us to provide our services, fulfill our obligations, and comply with applicable laws properly. When performing certain tasks (e.g. document destruction, data storage, accounting and HR payroll services, legal services, marketing services, IT services), we use the services of external entities. In justified cases, appropriate authorities may also receive the data from us. In such cases, we entrust personal data to subcontractors to achieve a specific goal on our behalf (based on a Data Processing Agreement), while still being the Administrator of your data and responsible for their security.
We will only provide data to three groups:
1)persons authorized by us, our employees, and collaborators who need access to the data to perform their duties properly,
2)persons authorized by us, our employees, and collaborators who need access to the data to perform their duties properly,2)data processors to whom we assign tasks for a specific purpose (e.g. accounting office, law firm, IT company),
3)other data recipients (e.g. law enforcement agencies, banks in case of a request made by them on the basis of a legal provision according to the applicable law).
Do you disclose my data and to whom?
We disclose data only when necessary:
1)you have voluntarily consented to such disclosure. The consent given earlier can be revoked by you at any time in the same easy way as it was given.
2)disclosure is necessary to perform a contract or provide a service.
3)in special cases, your data may be disclosed to entities authorized to do so under applicable law (e.g. law enforcement authorities, forensic auditor for the audit of financial statements).
Each request for disclosure is carefully examined by us, and data are only provided if, as a result of this analysis, we find that there is a valid and effective legal basis for requesting the disclosure of your data to these entities.
Do you transfer personal data outside the European Union?
Our partners are mainly based in Poland and other countries of the European Economic Area (EEA). Some of our suppliers are located outside the EEA territory. When transferring your data outside the EEA, we have ensured that our suppliers provide guarantees of a high level of protection of personal data.
These guarantees result in particular from the commitment to use standard contractual clauses adopted by the European Commission or participation in the 'Privacy Shield' program established by the Commission Implementing Decision (EU) 2016/1250 of July 12, 2016 on the adequacy of the protection provided by the EU-US Privacy Shield.
How do you protect my data?
The Administrator takes every effort to ensure physical, technical, and organizational protection measures for personal data against accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure or access, in accordance with all applicable regulations.
What are my rights and how can I exercise them?
With regard to the processing of your personal data, you have the following rights:
1) the right to information concerning your processed personal data, i.e. the 'information duty' (in accordance with Art. 12 and 13 of the GDPR),
2) access to the content of your personal data (in accordance with Art. 15 of the GDPR),
3) the right to request correction of your personal data (in accordance with Art. 16 of the GDPR), i.e. correcting incorrect data and supplementing incomplete data,
4) the right to request the limitation of processing of your personal data (in accordance with Art. 18 of the GDPR),
5) the right to request the transfer of your personal data to another Administrator (in accordance with Art. 20 of the GDPR),
6) the right to object to the processing of data for reasons related to your particular situation (in accordance with Art. 21(1) of the GDPR), however, this right is not absolute – i.e. even if you object, we may continue to process your personal data if we can demonstrate that there are important, legally justified grounds for processing, overriding your rights and freedoms or grounds for establishing, pursuing, or defending claims,
7) the right to object to the processing of your personal data for direct marketing purposes, to the extent that the processing is related to such direct marketing. This objection does not require justification or conditions for effectiveness – in such a case, we will no longer be able to process your personal data for direct marketing purposes. Withdrawal of consent does not affect the legality of processing based on consent before its withdrawal.
8) the right to request the deletion of your personal data (in accordance with Art. 17 of the GDPR) – the so-called 'right to be forgotten', you can exercise this right, for example, when:
- the Administrator processes your personal data unlawfully,
- you object to the processing of data for marketing purposes,
- data must be deleted to fulfill the Administrator's legal obligation.
You can exercise the above rights by submitting a (Administrator's) specific declaration to us:
a)by email at: info@networkchessschool.pl
b)in writing – via traditional mail to: 31-010 Kraków, Rynek Główny 34/15, with the note: personal data.
You also have the right to lodge a complaint with the supervisory authority, namely the President of the Personal Data Protection Office (formerly GIODO).
How do you update the privacy policy?
We may update this policy from time to time.Significant changes will be communicated via email.By continuing to use our services after such notification, you agree to the updated policy.
Cookies Policy
Cookies are small text files stored on a user's computer or other mobile device while using websites. These files are used, among other things, to use different functions provided on a particular website or to confirm that a user has seen specific content on a website. Among cookies, it is worth mentioning those that are necessary for the operation of the website of Akademia Inteligentna 3 Sp. z o.o.
✓user-input cookies (session identifier) for the duration of the session (user input cookies)
✓authentication cookies used for services requiring authentication for the duration of the session (authentication cookies)
✓security cookies used to ensure security, e.g., used to detect abuses in terms of authentication (user centric security cookies)
✓session cookies for multimedia players (e.g., flash player cookies), for the duration of the session (multimedia player session cookies)
✓persistent cookies for user interface customization for the duration of the session or slightly longer (user interface customization cookies)
✓cookies used to monitor traffic on the website, such as data analytics, including Google Analytics cookies (files used by Google to analyze how users use the Service, create statistics and reports on the operation of the Service). Google does not use the collected data for user identification or combine this information to enable identification.
Niniejszy Regulamin określa zasady korzystania z usług świadczonych drogą elektroniczną przez Akademię Inteligentną 3 Spółka z ograniczoną odpowiedzialnością, z siedzibą w Krakowie, za pośrednictwem platformy Network Chess School (zwanej dalej „Platformą”).
